Terms and conditions

Principals:

You will be permitted to use just the technology and information assets that are required to perform your role, such as certain application systems, servers, software and databases, telephony, email and voice mail systems, and the Internet. You can expect privacy of your personal data and protection from abuse and intrusion by others sharing these resources. However, Nkulo Trust reserves the right to access and review information transmitted and stored on company devices and IT networks as may be required to ensure the security of its information assets.

In turn, you are responsible for knowing and understanding this Policy and other Nkulo Trust Policies and Procedures that apply to make an appropriate use of technology resources. You are responsible for exercising good judgment in adhering to the statements in this Policy regarding the use of Nkulo Trust technological and information resources.

Just because an action is technically possible does not mean that it is appropriate or permitted.:

• You must use only the technology and information assets and user accounts for which you have authorisation to access.
• You are solely responsible for your own access details (user names and passwords) and must protect your passwords against unauthorised use or access.
• You are individually responsible for the appropriate use of all resources assigned to you, including the computer, network resources, software, and hardware.
• You must not allow any unauthorised person to access Nkulo Trust computers, networks, or information.
• Nkulo Trust is legally bound by contracts and licences regarding the use of computers and software. You are expected to comply with all such agreements when using such resources.
• You must not attempt to install software unless you have been explicitly authorised to do so by IM.
• You must not attempt to access restricted portions of the network, operating systems, security software, or other administrative applications without appropriate authorisation by the system owner or administrator.
• You must not engage in deliberate activity to degrade the performance of information resources, deprive an authorised user of access to Nkulo Trust resources, obtain extra resources beyond those allocated, or circumvent Nkulo Trust security controls unless you have been specifically authorised to do so by the Information Management (IM) Security department.
• You must not store corporate information or files on devices or technology other than those specifically authorised by Nkulo Trust.
• You must only use your Nkulo Trust email address when emailing on company business.
• You must not store or share corporate information or files with personal email addresses.
• Only approved cloud storage services can be used for storing information and sharing with authorised users. This ensures that sensitive information is protected and that critical information is backed up.
• The use of portable storage devices, such as USB sticks or external hard drives, is strongly discouraged. If used, the USB stick must be encrypted using a method approved by IM Security.
• Any security issues discovered or suspected must be reported to the Global IM Security for follow-up investigation. Additional reporting requirements can be located within the Monitoring and Reporting section of this Policy.
  
  Legal and regulatory compliance
  
  

  You are expected to uphold all applicable laws and regulations. As a user of Nkulo Trust’s computing and communication resources, you must:

  • Not engage in activity that may harass, threaten, or abuse others. You must not intentionally access, create, store, or transmit material that Nkulo Trust may deem to be offensive, indecent or obscene, or that is illegal according to local, national, or international law.
  • Abide by all applicable copyright laws and licenses. Nkulo Trust may have entered into legally binding agreements or licences with providers of software and network resources, which require individuals using them to comply with those agreements.
  • Not use, copy, or distribute copyrighted works (including but not limited to web page graphics, sound files, film clips, trademarks, software, and logos) unless you have a legal right to use, copy, distribute, or otherwise exploit it.